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Date: Mon, 3 Jan 2011 13:09:03 -0500
Reply-To: DCHAS-L Discussion List <DCHAS-L**At_Symbol_Here**LIST.UVM.EDU>
Sender: DCHAS-L Discussion List <DCHAS-L**At_Symbol_Here**LIST.UVM.EDU>
From: Kim Auletta <kauletta**At_Symbol_Here**NOTES.CC.SUNYSB.EDU>
Subject: Re: Institutional Lab Roster Management
In-Reply-To: <D87702AB-EAA3-4E38-9515-D1F09710E48D**At_Symbol_Here**uvm.edu>
We've struggled with these issues too. We started a "lab registration"
project a few years ago - there's some changes we need to make now that
its implemented, but here's our info:
http://www.stonybrook.edu/ehs/resources/lab_registration.shtml
Our biggest issues that need to be reevaluated:
1. how to count rooms that are shared lab space. We've got some labs that
3 PIs share & now the room is registered 3 times.
2. how to keep it updated - new PIs, PIs moving to new spaces & PIs
leaving.
We also have a university (business info) "space report". I've been adding
a code to the rooms that we consider a lab to this. There's a "lab" code
already in the space report, but it includes music studios, etc. Not rooms
EH&S is really interested in. So when we say we have 900 labs & our VP
says the space report lists 1500 labs, at least I can now show how these 2
definitions differ using this new code I've been adding.
Kim Auletta
Lab Safety Specialist
EH&S Z=6200
Stony Brook University
kauletta**At_Symbol_Here**notes.cc.sunysb.edu
631-632-3032
FAX: 631-632-9683
EH&S Web site: http://www.stonybrook.edu/ehs/lab/
Remember to wash your hands!
From:
Ralph Stuart
To:
DCHAS-L**At_Symbol_Here**LIST.UVM.EDU
Date:
01/03/2011 11:33 AM
Subject:
[DCHAS-L] Institutional Lab Roster Management
Sent by:
DCHAS-L Discussion List
An ongoing concern here at UVM is how to maintain an accurate list of the
laboratories on campus.
This issue arises in terms of regulatory interactions and emergency
planning efforts, but also is important in assigning responsibility for
housekeeping and other management issues which arise. There are many
challenges associated with this, including:
- The definition of "lab" (as opposed to shop, studio, cell culture room,
etc.).
- Are the extent of labs defined geographically (by room) or by people (by
lab supervisor and workers)?
- Should the use of the lab (class vs. research, instrument vs. wet
chemical, etc.) define what information is collected about it?
- How are records kept up to date in a academic environment, where the
relevant information about some operations change weekly and others change
only over the decades?
- The level of personnel turnover in academia makes education and training
of key personnel in the importance and methods of maintaining this list an
ongoing challenge.
I suspect that this is not a major issue in specific departments, but
presents a bigger challenge across institutions as a whole, where there
are different scientific styles in, for example, chemistry departments
distinct from biomedical departments distinct from engineering
departments. My understanding is that these considerations often mean
Environmental Health and Safety programs have trouble using institutional
data collected for other purposes to determine where labs are and who's
working in them and so end up generating their own lab rosters.
I wonder what approaches to this challenge academic DCHAS members have
developed. Thanks for any insight into this issue.
- Ralph
Ralph Stuart, CIH
Environmental Safety Manager
University of Vermont
Environmental Safety Facility
667 Spear St. Burlington, VT 05405
rstuart**At_Symbol_Here**uvm.edu
We've struggled with these issues too.
We started a "lab registration" project a few years ago - there's
some changes we need to make now that its implemented, but here's our info:
http://www.stonybrook.edu/ehs/resources/lab_registration.shtml
Our biggest issues that need to be reevaluated:
1. how to count rooms that are shared
lab space. We've got some labs that 3 PIs share & now the room is registered
3 times.
2. how to keep it updated - new PIs,
PIs moving to new spaces & PIs leaving.
We also have a university (business
info) "space report". I've been adding a code to the rooms that
we consider a lab to this. There's a "lab" code already in the
space report, but it includes music studios, etc. Not rooms EH&S is
really interested in. So when we say we have 900 labs & our VP says
the space report lists 1500 labs, at least I can now show how these 2 definitions
differ using this new code I've been adding.
Kim Auletta
Lab Safety Specialist
EH&S Z=6200
Stony Brook University
kauletta**At_Symbol_Here**notes.cc.sunysb.edu
631-632-3032
FAX: 631-632-9683
EH&S Web site: http://www.stonybrook.edu/ehs/lab/
Remember to wash your hands!
| From:
| Ralph Stuart <rstuart**At_Symbol_Here**UVM.EDU>
|
| To:
| DCHAS-L**At_Symbol_Here**LIST.UVM.EDU
|
| Date:
| 01/03/2011 11:33 AM
|
| Subject:
| [DCHAS-L] Institutional Lab Roster Management
|
| Sent by:
| DCHAS-L Discussion List <DCHAS-L**At_Symbol_Here**LIST.UVM.EDU> |
An ongoing concern here at UVM is how to maintain
an accurate list of the laboratories on campus.
This issue arises in terms of regulatory interactions and emergency planning
efforts, but also is important in assigning responsibility for housekeeping
and other management issues which arise. There are many challenges associated
with this, including:
- The definition of "lab" (as opposed to shop, studio, cell culture
room, etc.).
- Are the extent of labs defined geographically (by room) or by people
(by lab supervisor and workers)?
- Should the use of the lab (class vs. research, instrument vs. wet chemical,
etc.) define what information is collected about it?
- How are records kept up to date in a academic environment, where the
relevant information about some operations change weekly and others change
only over the decades?
- The level of personnel turnover in academia makes education and training
of key personnel in the importance and methods of maintaining this list
an ongoing challenge.
I suspect that this is not a major issue in specific departments, but presents
a bigger challenge across institutions as a whole, where there are different
scientific styles in, for example, chemistry departments distinct from
biomedical departments distinct from engineering departments. My understanding
is that these considerations often mean Environmental Health and Safety
programs have trouble using institutional data collected for other purposes
to determine where labs are and who's working in them and so end up generating
their own lab rosters.
I wonder what approaches to this challenge academic DCHAS members have
developed. Thanks for any insight into this issue.
- Ralph
Ralph Stuart, CIH
Environmental Safety Manager
University of Vermont
Environmental Safety Facility
667 Spear St. Burlington, VT 05405
rstuart**At_Symbol_Here**uvm.edu
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