Date: Tue, 1 Mar 2011 16:40:23 +0000
Reply-To: DCHAS-L Discussion List <DCHAS-L**At_Symbol_Here**LIST.UVM.EDU>
Sender: DCHAS-L Discussion List <DCHAS-L**At_Symbol_Here**LIST.UVM.EDU>
From: John Crawford McGregor <John.Mcgregor**At_Symbol_Here**NAU.EDU>
Subject: Photographing non-compliance
In-Reply-To: <FF70A3D197478C4A8E079799AD76FBEC06F406252F**At_Symbol_Here**>

Our department is considering photographing non-compliance in our safety audits, and attaching these photographs to the report sent to the PI or lab manager.   Obviously, there are some issues about documenting non-compliance is such a way.  Do you all use photographs?  Comments would be appreciated.


John Crawford McGregor
Director - Office of Regulatory Compliance
Northern Arizona University
Peterson Hall (Bld. 22) - Room 216
PO Box 4137
Flagstaff, AZ  86011-4137
(928) 523-7258  office
(928) 523-1607  fax
(928) 220-1388  cell

From: DCHAS-L Discussion List [mailto:DCHAS-L**At_Symbol_Here**] On Behalf Of Rita Kay Calhoun
Sent: Thursday, February 17, 2011 1:25 PM
To: DCHAS-L**At_Symbol_Here**LIST.UVM.EDU
Subject: Re: [DCHAS-L] [NAOSMM] Expiration dates of chemicals/regulations

But what regulation requires that you get rid of a chemical that you haven’t used in a year or more?   There’s a difference between a suggestion and a regulation isn’t there?  In academia, especially in small schools, upper level courses may not be taught every year.  Also, according to who is teaching the chemicals needed might change.  To pay to dispose of, and then to purchase again in four or five years a perfectly stable chemical is wasteful, and usually we have to watch how we spend  our money.   We also often need small amounts of a variety of compounds for unknowns.


From: DCHAS-L Discussion List [mailto:DCHAS-L**At_Symbol_Here**] On Behalf Of Kim Auletta
Sent: Thursday, February 17, 2011 2:25 PM
To: DCHAS-L**At_Symbol_Here**LIST.UVM.EDU
Subject: Re: [DCHAS-L] [NAOSMM] Expiration dates of chemicals/regulations

Our state Haz Waste inspectors call this "inherently waste -like" and love to cite us for it. The researchers always argue they might need it some day. Guess who looses?

Kim Auletta
Lab Safety Specialist
EH&S    Z=6200
Stony Brook University
FAX: 631-632-9683
EH&S Web site:

Remember to wash your hands!

Jeff Your 




02/17/2011 02:11 PM


Re: [DCHAS-L] [NAOSMM] Expiration dates of chemicals/regulations

Sent by:

DCHAS-L Discussion List 


As regards old containers sitting on the shelf, I have heard many 'opinions' that regulators will offer.

If the bottle is expired, is there a good reason for keeping it?  Is it actively in use for research or instructional purposes?

If the bottle looks old and you cannot document its regular circulation, then some instectors use the 'white glove' test.  If I can wipe dust off the top of the container, it's probably not being used and hasn't been for some time.  Now the question becomes, Why are you keeping it?  RCRA has a term for this: speculative accumulation.

See article below.  While spec.accum. specifically addresses certain hazardous wastes which could be recycled, it has also been applied to the situation of holding on to lots of old chemicals with no stated present or future purposes other than 'just in case we may need it some day'.

So, have a real good idea what is being actively used in your teaching labs.  Get rid of anything you can justify will not be used within the next year, expired or not.  This is an iterative process as profs will put up resistance to throwing away 'perfectly good' reagents from the 1950's.  Weed regularly and a little at a time.

Speculative accumulation happens.

Keeping in mind that the term "speculative accumulation" is defined only for the purpose of determining if a material is a solid waste [40 CFR 261.2(c)], the EPA’s definition, at section 40 CFR 261.1(c)(8) starts simply with "A material is ‘accumulated speculatively’ if it is accumulated before being recycled."

But if we continue reading, we find that you may claim your recycling as legitimate, and your accumulation as NOT speculative, if you meet two conditions:
1.        A feasible means of recycling the material exists, and
2.        At least 75% of the material on-hand on January 1 is recycled by the end of the year.

Remember to document everything! In any enforcement action, the burden of proof is on the generator to show that the waste is excluded and being legitimately recycled. [40 CFR 261.2(f)] That is, it is up to you to prove to the regulators that the material is not being speculatively accumulated.

On the other hand, if you stockpile hazardous secondary material, make no arrangements to recycle it, all the while claiming that it will be recycled later, the EPA will ask you to prove that the recycling is legitimate, feasible, and actually happening. If you cannot do this, then you are "accumulating speculatively." What happens next is, the waste will be reclassified as solid, and possibly as hazardous, waste, and you will get to know your local agency very well.

As always, state regulations may vary. Not every authorized state program permits every recycling relief, and your state may have particular standards for documenting your recycling activities.

Jeffrey A. Your, M.B.A.,C.S.M.M.
Science Buyer; Central Scientific
Stores and Laboratory Support Services
John Carroll University
20700 North Park Blvd.
University Hts, Ohio 44118-4578

216.397.4244 vox      216.397.1803 fax  216.496.7594 cell

---- Original message ----
Date: Thu, 17 Feb 2011 09:58:23 -0800
From: Teresa Arnold 
Subject: [NAOSMM] Expiration dates of chemicals/regulations
To: dchas-l , NAOSMM 

I had a question come to me from a High School, who is being dinged by a regulatory person. I don't have a definitive answer/source.   Can you help?

One major
question I have is the idea of "shelf life".  As a chemist, I know that some
chemicals degrade over time.  But the ones that create a hazard upon degrading
are few and far between.  What are the rules about shelf life particularly for
inherited old chemicals?  What actions are required and what are merely


Teresa Arnold

George Fox University

Biology-Chemistry Lab Coordinator


Fax: 503-554-3884

414 N. Meridian St.  #6144
Newberg, OR  97132

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