From: Kim Gates <kim.gates**At_Symbol_Here**STONYBROOK.EDU>
Subject: Re: [DCHAS-L] Guidelines for photographers for portraying PPE in videos and print
Date: Mon, 10 Feb 2014 14:22:57 -0500
Reply-To: DCHAS-L <DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU>
Message-ID: CAA4EBLtGBA+N99HqjkYmz1ZUQnp2-o7SowwniFnSedAhQPisgQ**At_Symbol_Here**

I had asked this question a at the end of last year. I put together a DRAFT (repeat, DRAFT) guideline after reviewing 10,000+ pictures from our communication office. Its being reviewed by others in my department so we can include more than just labs. Let me know if any of you have any suggestion!

“If it looks as if a safety policy is violated, then the safety policy has been violated”

From: Look Over Those Lab Photos; Kenneth P. Fivizzani, C&EN 2004




Area Safety


Chemistry Research Labs

Gloves, Lab Coat (buttoned/closed), Goggles for everyone in picture.

No open chemical containers unless being used.

No clutter on lab bench or fume hood.

No noticeable paper towels on bench or hood.

Photographer must never be inside fume hood or biosafety cabinet.

Clothing must not extend past end of lab coat sleeve.

No head inside fume hood.

No food or beverage in lab.

No overloading of electric outlets.

Other Research Labs

Gloves & Lab Coat (buttoned/closed). Safety eyewear, but may be safety glasses in Bio labs for anyone working/handling labware. Safety eyewear may not be necessary for standing in lab (not working at bench).

Same as above.

Same as above.

Chemistry Academic Labs

Gloves, Goggles. Lab coat may be required, depending on class.

Same as above.

Student’s backpacks, coats, etc. should not be on lab bench or piled by door.

Same as above.

Other Academic Labs

PPE is dependent on class.

Same as above.

Same as above.


PPE is dependent on area.

No people within swing arm distance of operational robot.



Laser safety glasses

No reflections on surfaces.

Never aim beam at person.


SoMAS Boats

Life jacket



General Tips

1.      The people taking the photos must follow the safety rules for all occupants of the lab.

2.      Someone (e.g., safety officer, lab manager, lab safety coordinator) should accompany the photographer during the sessions to ensure all safety procedures are followed and to point out problematic circumstances as the photos are composed.

3.      All PPE and safety requirements must be followed, even if photo scenario is staged, props are used or using nonhazardous material (e.g. water).

a.      Lab coat must be closed/buttoned

b.      Safety goggles for everyone in a Chemistry research lab

c.      Safety eyewear must be worn if handling labware: pipettes, flasks, etc

d.      If most everyone in picture is wearing safety eyewear, then everyone must wear safety eyewear.

e.      Gloves must be worn when handling labware

f.       No food/drink allowed in labs. Check backgrounds.

4.      Prepare the lab for the photos. Look at background for unsafe conditions.

a.      Straightening, arranging, and moving trash cans out of sight.

b.      Lab clutter, improper use of electrical and extension cords, unlabeled reagent containers, tripping hazards, improper clothing, food and beverage in the lab.

c.      No lab coats hanging on compressed gas cylinders.

d.      No blocked exits, blocked fire extinguishers, blocked safety showers and eyewashes, hallway storage and exit paths.

[1] PPE: Personal Protective Equipment

Kim Gates
Laboratory Safety Specialist
Environmental Health & Safety
Stony Brook University
Stony Brook, NY 11794-6200
FAX: 631-632-9683
EH&S Web site:

On Mon, Feb 10, 2014 at 12:29 PM, Koza, Mary Beth Christine <MBKoza**At_Symbol_Here**> wrote:



Does anyone have guidelines developed for portraying PPE in videos and print?  The audience is the communications folks.  I thought this was previously covered but could not find my reference.


Thanks in advance!


Mary Beth


Mary Beth Koza, MBA

Director - Environment, Health & Safety

Responsible Official CDC Select Agent Program

Department of Environment, Health and Safety

University of North Carolina at Chapel Hill

Office 919-843-5913

Cell  919-883-7027




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