From: Jeffrey Lewin <jclewin**At_Symbol_Here**MTU.EDU>
Subject: Re: [DCHAS-L] Question about Chemical Orders
Date: Mon, 4 Aug 2014 09:05:01 -0400
Reply-To: DCHAS-L <DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU>
Message-ID: CAEwQnqjdtWOGJAt-SMM7KC2kuWOjiXkzM_gpNK3yRSX-Wn4-kw**At_Symbol_Here**
In-Reply-To <995116CE-4A2C-4488-88A1-5DB651EE1F96**At_Symbol_Here**>

Our solution, and one I recommend the OP investigate, is to set up Blanket Purchase Orders. All our major vendors (Sigma, Fisher, VWR, Bio-Rad, etc.) allow our purchasing department to set them up. We simply purchase on-line (or phone or fax) and in the payment section put in the Blanket Order PO number and accounting and our office staff take it from there. If there is a doubt I just use that instead of the P-card.


On Mon, Aug 4, 2014 at 5:51 AM, Bill Silver <billsilver**At_Symbol_Here**> wrote:
As a supplier of chemicals and a distributor we do not allow purchases by credit card.

Have to know who your customer or prospect is and follow "responsible distribution" protocal so chemicals are not abused and improperly disposed of and pass safety information ahead of sample shipping.

Bill Silver
Akrochem Corp.

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On Aug 4, 2014, at 2:18 AM, "Cody, Regina J. (GSFC-691.0)[EMERITUS]" <regina.j.cody**At_Symbol_Here**NASA.GOV> wrote:

> We are not allowed to purchase chemicals on credit card either, but that comes from the policy of our Safety Office and that policy has been in place for as long as we have had government issued credit cards. They want to maintain control and knowledge over what chemicals come on Center. We now have a centralized hazardous materials management system that is supposed to follow the inventory of the chemical from order initiation through any waste disposal. There is a dedicated office with several personnel who are responsible for this system: placing orders, maintaining the SDSs, chemical inventory, etc. My experience is that it is easy to order chemicals and their arrival is conditioned more upon the response time of the supplier.
> Previously, when these orders had to go through the regular purchasing department, more paperwork was required and ordering times could be ridiculous.
> Once credit cards became part of the procurement process, all other orders less than $3000 were more or less mandated to be made by credit card to reduce procurement costs.
> Since your institution is moving to a centralized stockroom, perhaps management could be convinced to permit the Stockroom Manager to purchase chemicals with approval for purchase of chemicals never previously ordered coming from some level in Safety or department Management.
> Good luck!
> Regina Cody
> NASA Goddard Space Flight Center
> ________________________________________
> From: DCHAS-L Discussion List [dchas-l**At_Symbol_Here**MED.CORNELL.EDU] on behalf of Secretary, ACS Division of Chemical Health and Safety [secretary**At_Symbol_Here**DCHAS.ORG]
> Sent: Sunday, August 03, 2014 8:33 AM
> To: DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU
> Subject: [DCHAS-L] Question about Chemical Orders
> From: Tambasco, Aniello [mailto:aniello.tambasco**At_Symbol_Here**]
> Sent: Saturday, August 02, 2014 8:53 PM
> Subject: Question for the discussion board....Chemical Orders
> Hi all-
> Our purchasing department is giving us a tough time about ordering chemicals on a pcard (University issued credit card). Does anybody have a policy that they can share with us. Procurement does not want to give up the power because they insist on POs for all orders. The funny thing is that they don't even know what the chemicals are for. We started to move into a centralized stockroom but procurement is on a power trip.
> We are open for any suggestions and any sample policies that take place at other universities.
> Thanks,
> Aniello Tambasco MBA
> Lab Tech. & Assistant
> Wilkes University Chemistry Dept.
> Wilkes-Barre, PA 18766

Jeff Lewin
Departmental Laboratory Supervisor
Biological Sciences
Michigan Technological University

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