From: B Russell <brettrus**At_Symbol_Here**GMAIL.COM>
Subject: Re: [DCHAS-L] Review of chemicals to be purchased--standard practice?
Date: Fri, 5 Aug 2016 19:56:41 -0400
Reply-To: DCHAS-L <DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU>
Message-ID: CACUMifWtEacexc=ey-dtwGMop1tB8yhdZPSmLSGYDUmOJwMqiQ**At_Symbol_Here**

Hello Janet,

I can understand the reasoning behind the request in industry, we use a similar methodology to maintain a chemical inventory which is reported out through SARA Title III annually. Any newly purchased, listed substances require a separate entry during the year above and beyond the annual report. This report is readily available to the fire department, local community and LEPCs in case of an emergency. I assume this is also performed at educational facilities being an EPA regulation. Sara III also enacts "right to know" which means all material SDS's must be available upon request for all things on-site, perhaps he is working towards a SDS library. I always thought it humorous to ask for a SDS for water, as its in every building. Furthermore, GHS compliance is another EH&S headache - All new SDS's for the entire library, ugh...

We also use this process to prevent incompatible bulk materials from being brought into our facility, I recall an ambitious salesperson trying to stock potassium permanganate. This was vetoed by the review process as strong oxidizers present a sizable risk to a facility that houses hundreds of thousands of gallons of oils, glycols, etcetera. Segregation in academia is handled at the lab level, so a bit different situation.. I would guess you are not looking at elastomer compatibility either, which is also part of our review for bulk handling.

Perhaps ask him specifically what is is looking for, or work towards a list of acceptable products that he compiles as SDS's are reviewed so it's only new chemistries that are reviewed. Just some thoughts, but he may be bringing in this concept due to industry experience or have an objective that has not clearly been communicated to the team.

Good luck,

Brett Russell
Technical Director

On Fri, Aug 5, 2016 at 5:25 PM, Neil Edwards <Neil.Edwards**At_Symbol_Here**> wrote:

That is absolutely ridiculous. It should be up to the department as to what chemicals to purchase, as long as they are stored and used properly. I suggest sending him the SDS and telling him that you need an answer within two hours because the chemical needs to be ordered today. The SDS that comes with the chemical should be exactly the same as the one you provided before ordering, if you are getting it from the vendor website; so I don't understand why he should be asking for a second copy.
In short, you give someone a little power, and well... you know the rest.

Neil Edwards
Laboratory Manager
Adjunct Associate Professor
Department of Chemistry
LIU Post
Brookville, NY 11548-1300
Email: neil.edwards**At_Symbol_Here**

From: "Rogers, Janet" <ROGERS**At_Symbol_Here**EDINBORO.EDU<mailto:ROGERS**At_Symbol_Here**EDINBORO.EDU>>
Reply-To: DCHAS-L <DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU<mailto:DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU>>
Date: Fri, 5 Aug 2016 20:10:56 +0000
To: <DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU<mailto:DCHAS-L**At_Symbol_Here**MED.CORNELL.EDU>>
Subject: [DCHAS-L] SDS review of chemicals to be purchased--standard practice?

To All:

Our EH&S officer has decided that we have to send him the SDS for every chemical we are going to purchase so that he can review it before we are allowed to purchase the chemical. Then, he wants us to send him the SDS that came with the chemical.

Is this a standard practice? I can see reviewing SDS for very hazardous substances, but even for chemicals sodium chloride and sodium bicarbonate? I can understand his reviewing the SDS for substances we've never previously used on campus. However, I think he'll drive himself (and us) crazy if he looks over every single SDS every time we make a purchase.

I fought to get the administration to allow us to make purchases with a credit card so we could make purchases shortly before we used chemicals in class. This procedure let us order smaller quantities and has helped us reduce our inventory, since we no longer had to "over purchase", just to guarantee that we would have enough material for our classes should the purchasing paperwork get held up.

Please let me know what level of EH&S scrutiny of chemical purchases is considered standard practice at undergraduate academic institutions.

I look forward to your responses.

Janet Rogers, Ph.D.


Chemistry Department

Edinboro University

230 Scotland Road

Edinboro, PA 16444

phone: 814.732.1539

e-mail: rogers**At_Symbol_Here**<mailto:rogers**At_Symbol_Here**>

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