From: Jeffrey Lewin <jclewin**At_Symbol_Here**MTU.EDU>
Subject: Re: [DCHAS-L] Minus 80 move
Date: Thu, 10 May 2018 15:31:12 +0000
Reply-To: ACS Division of Chemical Health and Safety <DCHAS-L**At_Symbol_Here**PRINCETON.EDU>
Message-ID: CAEwQnqgWVBFA6s8rv=fAJtOkBrNcQs4ukY_vfT5-A-gnAyzg-Q**At_Symbol_Here**mail.gmail.com
In-Reply-To <8B086E49B3E1DA43808F155FF594EC0815ED130A**At_Symbol_Here**HECTOR.xenotechllc.com>


"Have everything ready at the location you're moving to before you move. Those freezers will hold their temperature a long time, but it's best not to tempt fate by leaving them unplugged any longer than necessary."

I'll second this. Make sure the correct receptacle (and voltage) have been installed for the plug/unit at the new locations; have an electrician on-call in case there are issues during startup. Confirm the freezer circuits are dedicated for that unit. Walk the route, in both buildings, to make sure door, ceiling, and hallway clearances are wide enough. Confirm any elevators are big enough. Look for thresholds or ramps that might cause problems. Make sure dock heights match trucks or that the trucks have lift gates (capable of lifting full units).


On Thu, May 10, 2018 at 11:21 AM Brady Arnold <barnold**At_Symbol_Here**xenotechllc.com> wrote:
Hi All,

We've moved our -80 a couple times as we changed buildings.

The first move, the tissue was left in the freezers and dry ice was placed in any large empty spaces. The doors were closed and the freezers were allowed to come back to temperature (if any rise in temp took place). They were then placed on the truck and moved. The chart recorders were kept on by battery to make sure no temperature excursions took place. They were then plugged in at the new building and worked fine.

The second move was somewhat easier because we hired a company that had trucks with 220V plug ins. However, the process was pretty much the same.

Have everything ready at the location you're moving to before you move. Those freezers will hold their temperature a long time, but it's best not to tempt fate by leaving them unplugged any longer than necessary.

Hope this helps,

-Brady

Brady P. Arnold
EHS Officer
Sekisui XenoTech
913-227-7143



-----Original Message-----
From: ACS Division of Chemical Health and Safety [mailto:DCHAS-L**At_Symbol_Here**PRINCETON.EDU] On Behalf Of Stuart, Ralph
Sent: Wednesday, May 09, 2018 8:24 PM
To: DCHAS-L**At_Symbol_Here**PRINCETON.EDU
Subject: Re: [DCHAS-L] Minus 80 move

> >Our bioengineering department will be moving to their new digs 0.3 miles away from their present location, all within campus. Anyone willing to share their experience or some best practices on moving a number of minus 80 freezers and their contents?

I suspect that others have more experience with the physical aspects of such a move, but based on experience with similar collections, one best practice before disturbing such a collection of samples is to be sure that there is a good inventory of what the contents of the collection are before the move and that they have been culled as much as possible. Such an inventory is an asset that is rarer than one might think.

And from my time in working with people who have dealt with insurance claims after such a collection has suffered a loss, financial values for the collection should be assigned BEFORE an event leads to such a claim. "Priceless" is not a useful assessment for this purpose.

Good luck!

- Ralph

Ralph Stuart, CIH, CCHO
Environmental Safety Manager
Keene State College
603 358-2859

ralph.stuart**At_Symbol_Here**keene.edu

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Jeff Lewin
Chemical Safety Officer
Compliance, Integrity, and Safety
Environmental Health and Safety
Michigan Technological University
Houghton, MI 49931

O 906-487.3153
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