From: Yaritza Brinker <YBrinker**At_Symbol_Here**FELE.COM>
Subject: Re: [DCHAS-L] Documentation question
Date: Wed, 20 Jan 2021 21:22:18 +0000
Reply-To: ACS Division of Chemical Health and Safety <DCHAS-L**At_Symbol_Here**Princeton.EDU>
Message-ID: DM6PR05MB7052EDFE5741CAE2D95366A6ADA29**At_Symbol_Here**DM6PR05MB7052.namprd05.prod.outlook.com
In-Reply-To <0f3f01d6ef6d$aa655650$ff3002f0$**At_Symbol_Here**chemical-safety.com>


You need to verify the current statutes for the specific training you are planning. When I was planning my training session on general lab safety, I found that...

(1) The training needs to engage the student somehow. Live presentation, polling, quizzes, etc. are acceptable ways to provide engagement.
(2) The student must be able to ask questions. Self-guided pre-recorded training is allowed, but you have to provide contact information for questions.
(3) You don't have to have a signature to document attendance.
(4) Computer-based tracking is OK, except for HAZWOPER because you are required to issue a certificate of completion for that training.

A google search for "osha online training letter of interpretation" will yield the necessary references. The points above were taken primarily from: https://www.osha.gov/laws-regs/standardinterpretations/2019-07-11 and https://www.osha.gov/laws-regs/standardinterpretations/1994-11-22

Thank you,

Yaritza Brinker
260.827.5402

-----Original Message-----
From: ACS Division of Chemical Health and Safety On Behalf Of NEAL LANGERMAN
Sent: Wednesday, January 20, 2021 3:49 PM
To: DCHAS-L**At_Symbol_Here**Princeton.EDU
Subject: Re: [DCHAS-L] Documentation question

** External Email **

Thank you all for the quick responses. What is being shared is basically what I discerned. Has anyone seen a guidance from an agency (DOT/IATA/OSHA/EPA or State versions) stating what is acceptable?

One thing I added to what is being said is that the instructor needs to SIGN & DATE a copy of the participant list, for files.

Stay well and get vaccinated!

Neal


Stay healthy and stay safe - Get Vaccinated!
NEAL LANGERMAN, Ph.D.
5340 Caminito Cachorro
San Diego 92105
+1 (619) 990-4908
neal**At_Symbol_Here**chemical-safety.com

-----Original Message-----
From: ACS Division of Chemical Health and Safety On Behalf Of Yaritza Brinker
Sent: Wednesday, January 20, 2021 12:25 PM
To: DCHAS-L**At_Symbol_Here**Princeton.EDU
Subject: Re: [DCHAS-L] Documentation question

I recently used MS Teams for a safety training. Going into it, I had the same concern as you. How do you keep track of attendance?

MS Teams does have a participant tracking feature that allows you to track who joined the training, when they joined, and when they left.
When they left is important in my book because if a person lingers after the training is over, then he/she has stopped paying attention or, worse, may have walked away from the computer.

Teams allows you to deliver the training as a regular Meeting or as a Live Event. I haven't used the live event option as a presenter, but I have as an attendee and I recommend it for long training sessions. The live event option allows you to break up the training into separate pre-scheduled sessions throughout the day. This allows your participants to have pre-scheduled breaks. Also, participants have to join each session separately. (They can't just turn off the screen saver and walk away for however long).

HOWEVER...
(1) This feature is available to the organizer and the organizer only.
(2) You must manually enable the feature. If you work at a place with an all mighty IT department, then you might need to have them enable this feature for you. How and when to enable the feature differs between a meeting and a live event. If you don't do it at the right time, then the data won't be compiled.
(3) The organizer must manually download the attendance report before logging off and manually save it to their computer. If you end the session without downloading, the data is lost.

Here's some links to relevant MS Teams Help articles:

Download attendance reports in Teams
https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fdownload-attendance-reports&data=04%7C01%7C%7Cb46d056fb4004b73647e08d8bd85126f%7C994c3e8bb42845fb8640593ef0303f7f%7C0%7C0%7C637467726534983711%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YzUI7qnckEbqgGDGW4dSaE5jeJ1YXZUaZTMOFXAxhj0%3D&reserved=0
-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310?ns=msftteams&version=16
&ui=en-us&rs=en-us&ad=us

Get an attendee engagement report for a Teams live event
https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fget-an-attendee-engagement-&data=04%7C01%7C%7Cb46d056fb4004b73647e08d8bd85126f%7C994c3e8bb42845fb8640593ef0303f7f%7C0%7C0%7C637467726534983711%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Jt0gXAvcytuwdawBIbE4IojUzZ%2Fug8pYpVkGEWEQXss%3D&reserved=0
report-for-a-teams-live-event-b3101733-2eda-48a6-aeb3-de2f2bfecb3a?ns=
msftteams&version=16&ui=en-us&rs=en-us&ad=us

Participate in a Q&A in a live event in Teams
https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fparticipate-in-a-q-a-in-a-l&data=04%7C01%7C%7Cb46d056fb4004b73647e08d8bd85126f%7C994c3e8bb42845fb8640593ef0303f7f%7C0%7C0%7C637467726534983711%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=mYQwMlKFWbMQOriNmwO7xkz3nabQ6VhN0zIvmvWTCe0%3D&reserved=0
ive-event-in-teams-01d57b8c-23b9-4cff-adc0-4e57618b59b4?ns=msftteams&v
ersion=16&ui=en-us&rs=en-us&ad=us

Poll attendees during a Teams meeting
https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.microsoft.com%2Fen-us%2Foffice%2Fpoll-attendees-during-a-tea&data=04%7C01%7C%7Cb46d056fb4004b73647e08d8bd85126f%7C994c3e8bb42845fb8640593ef0303f7f%7C0%7C0%7C637467726534983711%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=tLJnX75unkvgf14pddfKNBhl4YQovVek2JN9SEH47MA%3D&reserved=0
ms-meeting-9923b7d4-ea97-4aa2-b8b8-b45fefe7d454?ns=msftteams&version=1
6&ui=en-us&rs=en-us&ad=us

Good luck,
Yaritza Brinker
260.827.5402

-----Original Message-----
From: ACS Division of Chemical Health and Safety On Behalf Of NEAL LANGERMAN
Sent: Wednesday, January 20, 2021 1:04 PM
To: DCHAS-L**At_Symbol_Here**Princeton.EDU
Subject: [DCHAS-L] Documentation question

** External Email **

All:
Happy Inauguration Day!

When doing virtual training that requires legal documentation of attendance (DOT/EPA/OSHA) how do you document participation? In particular, how can this be done on MS Teams platform?

Thank you.

Neal


----------------------------------------------------------------------
--------------
Stay healthy and stay safe - Get Vaccinated!

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NEAL LANGERMAN, Ph.D.
ADVANCED CHEMICAL SAFETY, Inc. (Retired)
5340 Caminito Cachorro
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+1 (619) 990-4908
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