The situation is similar at the University of Washington. There is an EH&S training database that allows individuals and managers to look up training records for all students and staff, but manual efforts are required to get people to complete their trainings and keep them current.

 

We do have some buildings on campus that are able to restrict access through their keycard system.. A person’s access to the building is not activated until they have completed all the required trainings, and that is overseen by their department. However, there are plenty of buildings on campus that do not have an opportunity for such as system since they have keycard systems and operate with manual locks instead.

 

We have had success using our training database to run reports for certain groups (principal investigators) and using those reports to invite people by email to complete specific trainings, but that is a monthly effort and not an automatic process.

 

Regards,

 

 

Kristi,

 

There’s no silver bullet I know of, but something that’s been particularly effective for a few departments here has been tying building access to training completion. In those departments, researchers’ cards aren’t activated for the building until they turn in training documentation. In many departments, researchers are given a form with a list of required trainings and trainings that may be required for their lab, so it serves both as documentation and information. This does still require a fair amount of manual work, but it is very effective at catching everyone who needs training.

 

Sincerely,

 

Jack Reidy (he/him)

Research Safety Specialist, Assistant Chemical Hygiene Officer

Environmental Health & Safety

Stanford University

484 Oak Road, Stanford, CA, 94305

Tel: (650) 497-7614

 

 

 

 

Hi All,

 

I hope that you are all doing well and staying safe.  I’m curious what other folks at University’s are doing to catch all of those at their institutions who are in need of lab safety or other training.  We have a mechanism whereby training managers for departments have to assign individuals to particular EH&S required trainings, and it seems like there has to be a less manual way of doing that.  Please feel free to contact me offline if you prefer and thanks in advance for any solutions you can offer.

 

All the best,

Kristi

 

Kristi Ohr, Ph.D.  (pronouns: she/her)
Assistant Director, Academic Safety

Environmental Health and Safety
UMass Amherst
40 Campus Center Way
Draper Hall
Amherst, MA 01003
Office: 413-545-5117

Cell: 413-800-4408

kohr**At_Symbol_Here**ehs.umass.edu

www.ehs.umass..edu

 

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