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CPL 02-02-079, Appendix H

Guide for Reviewing Safety Data Sheet (SDS) Compliance

NOTE: This guide has been developed for use as an optional aid during inspections. The information contained in this Appendix mirrors the information required in Appendix D of the standard, a mandatory appendix.

If a CSHO is reviewing an SDS for compliance, the following list of required elements may be helpful:

  1. Section 1, Identification

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    1. Product identifier that is on the label.
    2. Other means of identification.
    3. Recommended use and restrictions of use.
    4. Contact information for the responsible party (name, address, phone number).
    5. Emergency number - A number that reaches a knowledgeable person on the other
    6. end. There is no requirement for the emergency number to be staffed 24 hours per day if the SDS specifies the restrictions on the contact hours. The emergency contact number can be for a company contracted to provide information in the case of an emergency. The knowledgeable person must be able to answer questions and be understandable (e.g., speak English).

      Note: If the company name, address and phone number are located at the top of the page instead of in Section 1, this is a de minimis violation and a citation shall not be issued.

  2. Section 2, Hazard(s) identification

    1. Hazard Classification(s) - including hazards not otherwise classified. The Hazard Classification includes the Class and the Category, e.g., Flammable Liquid, Category 1.
    2. Signal word(s), hazard statement(s), symbols (pictograms without the border) or a description of the symbol, precautionary statement(s).
    3. Unknown acute toxicity percentage if the ingredient with unknown acute toxicity is present at a concentration ≥ 1% and the mixture is not classified based on testing of the mixture as a whole.

  3. Section 3, Composition/information on ingredients

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    1. Chemical name, common name and synonyms.
    2. Chemical Abstract Service (CAS) Registry number and other unique identifiers.
    3. If the chemical is a substance, impurities, and stabilizing additives which are themselves classified and which contribute to the classification of the substance.
    4. If the chemical is a mixture the SDS must include the above information and:
      1. The exact percentage or concentration ranges of all ingredients classified as health hazards that are:
        1. present above their cut-off limits; or
        2. present a health risk below the cut-off limits.
    5. Concentration ranges may only be used where a trade secret is claimed in accordance with paragraph (i), for batch to batch variability, and for a group of substantially similar mixtures.
    6. If a trade secret is being claimed, a statement that that the exact concentration or ingredient identity is being withheld for that reason.

  4. Section 4, First-aid measures

    1. Necessary first aid measures by route of exposure.
    2. The most important symptoms and when they occur (acute/delayed).
    3. Whether medical attention is needed immediately and any special treatment, if necessary.

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  6. Section 5, Fire-fighting measures

    1. Extinguishing media to use.
    2. Any specific hazards caused by combustion of the material.
    3. The required PPE for fire-fighting.

  7. Section 6, Accidental release measures

    1. Precautions, PPE, and emergency procedures required for spill cleanup.
    2. Methods/materials for containment and cleanup.

  8. Section 7, Handling and storages

    1. Precautions for safe handling.
    2. Safe storage conditions, including incompatibilities.

  9. Section 8, Exposure controls/personal protection

    1. OSHA permissible exposure limit (PEL), American Conference of Governmental Industrial Hygienists (ACGIH) Threshold Limit Value (TLV)®, other exposure limit(s) recommended by the SDS preparer (including ceiling and other short-term limits).
    2. Appropriate engineering controls.
    3. Protective measures (e.g., PPE).

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  11. Section 9, Physical and chemical properties

    1. Appearance (physical state, color, etc.).
    2. Odor.
    3. Odor threshold.
    4. pH.
    5. Melting point/freezing point.
    6. Initial boiling point and boiling range.
    7. Flash point.
    8. Evaporation rate.
    9. Flammability (solid, gas).
    10. Upper/lower flammability or explosive limits.
    11. Vapor pressure.
    12. Vapor density.
    13. Relative density.
    14. Solubility(ies).
    15. Partition coefficient: n-octanol/water.
    16. Auto-ignition temperature.
    17. Decomposition temperature.
    18. Viscosity.

  12. Section 10, Stability and reactivity

    1. Reactivity.
    2. Chemical Stability.
    3. Possibility of hazardous reactions.
    4. Conditions to avoid (e.g., static discharge, shock, vibration).
    5. Incompatible materials.
    6. Hazardous decomposition products.

  13. Section 11, Toxicological information

    1. Routes of exposure.
    2. Symptoms related to the physical, chemical and toxicological characteristics.
    3. Numerical estimates of toxicity (such as acute toxicity estimates).
    4. Immediate, delayed, and chronic effects from short- and long-term exposure.
    5. Whether a chemical is listed by NTP, IARC or OSHA as a carcinogen.

  14. Are sections 12-15 present? The lack of information in these sections is not citable; however, the headings are required and would be a de minimis violation, 1910.1200(g)(2).

  15. Section 16, Other information

    The full tittle of Section 16 is "Other information, including date of preparation or last revision." It is permissible to title Section 16 "Other information."

    1. Including date of preparation or last revision - This does not mean date of printing. The use of the statement "valid on the date of printing only" is inconsistent with the requirements of the HCS as the SDS is intended to be a reference document that reflects the most accurate and current information about a specific hazardous chemical that is available at the time the SDS is developed.
    2. If new information has become available, have the SDSs been updated within three months?

If there is no relevant information for a section or subsection (e.g., flash point), the SDS must state that no applicable information is available (NA or none).


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Entry last updated: Tuesday, July 26, 2016. This hypermarked and content-enhanced page is copyright 2001-2017 by ILPI, all rights reserved. Unauthorized duplication or posting on other web sites is expressly prohibited. For questions, comments and concerns, please contact us at our MSDS email address.

The official, public domain, OSHA version of this document is available at https://www.osha.gov/OshDoc/Directive_pdf/CPL_02-02-079.pdf.